Input Devices
- Keyboards
- Mice
- Presentation clickers
- Styluses
IDS Compact IT Asset & Electronics Vending Machine
Give employees on-demand access to everyday IT peripherals with controlled self-service designed for smaller spaces.
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How does a compact IT vending machine make everyday IT equipment easier for employees to access?
The IDS Compact IT Asset & Electronics Vending Machine is built for offices, satellite locations, and individual floors where employees need convenient access to equipment, space is tight, or demand doesn't justify a larger machine. It gives employees controlled access to the frequently used peripherals, right where they work, in a footprint that fits your space. IT can save time, automate workflows, and maintain greater visibility over tech equipment distribution.
Employees can badge in to access routine peripherals on demand, while every transaction is tied to an employee, time-stamped, and reported through iQ Technology to help IT maintain equipment visibility.
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Employees get equipment when they need it: Employees badge in and pick up a replacement keyboard, headset, or charger, without submitting a ticket or waiting on a technician.
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Routine fulfillment can be automated: Everyday peripheral requests no longer land on the service desk, so your team can focus on projects, escalations, and support.
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Track equipment distribution efficiently: Every item stays secured, and every transaction is tied to an employee and time-stamped.
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Control spend: Restrictions by item, user, department, and time period keep high-value peripherals from being over-consumed or stockpiled.
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Inventory Notifications: Low-stock alerts flag essential items before they run out, so employees don’t have to wait for restocks.
Features
Full Capability, Smaller Footprint
The compact cabinet can be configured for up to 43 unique selections and fits spaces where a full-size machine won't.
Placement Closer to Employees
The smaller footprint lets you put self-service on individual floors, in break areas, or at satellite offices, closer to where employees work.
Adaptable Product Delivery
Configurable trays accommodate a broad mix of product shapes, sizes, and packaging, from cables and adapters to headsets and keyboards.
Guaranteed Delivery
An integrated sensor verifies every item reaches the employee and logs the transaction for accurate tracking.
Built for the Workplace
The durable enclosure delivers years of dependable service and fits professionally into an office environment.
Touch Screen Interface
The standard 10.1” touch screen can display detailed product information.
Coordinate Access with Existing Methods
Employees can authenticate the exchange using existing workplace credentials.
Specifications
ColorBlack
Electrical Requirements115VAC/60hz, 1.2AMPS Domestic
230VAC/50hz, 0.6AMPS International
230VAC/50hz, 0.6AMPS International
SelectionsConfigurable up to 43 items
Capacity*Typical capacity 115 items
*Capacity varies with tray configurations
*Capacity varies with tray configurations
CommunicationWeb-based
Standard Features10.1″ Touch Screen Interface
Guaranteed Delivery Sensor System
LED Interior Lighting
iQ Technology Software Monitoring
Guaranteed Delivery Sensor System
LED Interior Lighting
iQ Technology Software Monitoring
OptionsBadge Reader (Bar Code ID Scanner; PROX Card Reader; Magnetic Strip Card Reader depending on your interface system)
Custom Graphic Wrap
Shipping
Installation
Custom Graphic Wrap
Shipping
Installation
DimensionsHeight: 72” (183 cm)
Width: 29.3” (74.4 cm)
Depth: 35.2” (89.4 cm)
Width: 29.3” (74.4 cm)
Depth: 35.2” (89.4 cm)
Weight*445 lbs. (201.85 kg)
*Varies with configuration and options.
*Varies with configuration and options.
Client Testimonials
Why do customers like working with IDS?
Which IT asset & electronics vending machine is best for your organization?
Choose High-Capacity for broader inventories and higher demand at centralized locations. Choose Compact for focused inventories at smaller or distributed locations where bringing self-service closer to employees is the priority.
| Comparison category | IDS High-Capacity IT Asset & Electronics Vending Machine | IDS Compact IT Asset & Electronics Vending Machine |
|---|---|---|
| Unique Selections | Trays can be configured for up to 60 unique selections, so one machine can hold a broad mix of peripherals and supplies. | Trays can be configured for up to 43 unique selections, which covers the focused set of peripherals employees use most. |
| Typical Capacity | A typical setup holds about 350 items, and the total changes with the size and packaging of what you dispense. | A typical setup holds about 115 items, and the total changes with the size and packaging of what you dispense. |
| Footprint | The cabinet is 41" (104 cm) wide, with a height of 72" and a depth of 35.2". | The cabinet is 29.3" (74.4 cm) wide, about 12" narrower than the High-Capacity machine, with the same 72" height and 35.2" depth. |
| Common Placements | Central IT support areas, large campuses, and high-traffic buildings where many employees pull a wide mix of equipment every day. | Individual floors, satellite offices, break areas, and smaller locations where space is limited or a team needs its own supply point. |
| Best Fit | Broader peripheral inventories and higher demand at centralized locations. | Focused peripheral inventories at smaller or distributed locations where employees benefit from having equipment nearby. |
What can the IDS Compact IT Asset & Electronics Vending Machine dispense?
The IDS Compact IT Asset & Electronics Vending Machine is built to secure and track the everyday IT equipment employees request most. With its smaller footprint, it holds your highest-demand peripherals at a volume that makes sense for the space you have.
Audio & Video
- Headsets
- Earbuds
- Webcams
- Speakerphones
Cables & Adapters
- USB cables
- HDMI and DisplayPort cables
- Ethernet cables
- USB-C adapters and hubs
Power & Charging
- Laptop chargers
- Phone chargers
- Power banks
- Batteries
Storage & Accessories
- USB flash drives
- Privacy screens
- Laptop stands
- Cleaning wipes
Selected Workplace Supplies
- Office supplies mixed in alongside IT peripherals where it makes sense for your environment
How does iQ Technology support IT teams?
iQ Technology is the cloud-based software that turns the IDS Compact IT Asset & Electronics Vending Machine into a controlled, reportable IT workflow.
- ✓ See who took what, when, and where, with every transaction tied to an employee.
- ✓ Set restrictions by item, user, department, and time period to control spend.
- ✓ Pull usage summaries, transaction reports, and employee rollups to justify budgets and reorder based on actual use.
- ✓ Get email alerts for low stock and machine status without walking to the machine.
- ✓ Connect IDS transaction and employee data to the systems you already use, such as ServiceNow, through an open API.
Frequently Asked Questions
Capacity & Products
How many items can the IDS Compact IT Asset & Electronics Vending Machine hold?
Capacity depends on how you configure your trays. A typical setup holds roughly 115 items across up to 43 unique selections. You can give high-demand peripherals more space or configure the machine for maximum variety. Your IDS rep will help you build the layout around what employees actually use.
What can employees get from the IDS Compact IT Asset & Electronics Vending Machine?
Common items include keyboards, mice, headsets, webcams, cables, adapters, chargers, batteries, and USB drives, with selected office supplies mixed in where it makes sense. Configurable trays accommodate a wide range of product shapes, sizes, and packaging types.
Can I use fragile or sensitive technology in the IDS Compact IT Asset & Electronics Vending Machine?
Fragile or sensitive technology is better suited to the IDS High-Capacity IT Asset & Electronics Vending Machine with Soft Delivery. Loaner laptops, repair exchanges, and other returnable assets are better handled by the IDS ClearVision IT Asset & Electronics Smart Locker, which supports check-in/check-out and handoffs. Your rep can pair them so everything reports into iQ Technology.
Using the Machine
How do employees use the machine?
An employee authenticates at the machine, makes a selection, and retrieves the item from the delivery bin. Access works with credentials employees already carry. Every transaction is tied to an individual, and a built-in sensor confirms the item was delivered before it’s recorded in iQ Technology.
How does the machine reduce the IT service desk’s workload?
Routine peripheral requests no longer need a ticket or a technician. Employees get a replacement keyboard, headset, or charger on their own, and IT spends its time on projects and support instead of handing out equipment.
How does the machine help control IT equipment spend?
It moves peripherals out of an open supply closet and behind controlled access, where every item is tied to a name and a time. Restrictions by item, user, department, and time period curb over-consumption and stockpiling, and per-employee reporting makes unusual usage easy to spot.
Can the IDS Compact IT Asset & Electronics Vending Machine connect with ServiceNow or other IT systems?
IDS offers an open API customers can use to connect iQ Technology to third-party systems. Customers use it to feed employee data into iQ Technology and pull transaction data into asset tracking or ticketing platforms. ServiceNow is the most common example, and several customers have connected to it through the API. API access may depend on your iQ Technology package, so your rep can confirm what’s available for your solution.
Setup, Support & Pricing
Where should the compact machine be placed?
The compact machine works well on individual floors, in break areas, at satellite offices, and in smaller locations where floor space is limited or demand doesn’t justify a high-capacity machine. Many organizations use compact machines to extend self-service across a campus alongside a high-capacity machine in a central location. Your rep can help evaluate placement.
Who restocks the machine?
Your team restocks the machine, and iQ Technology sends low-stock alerts so you know what needs replenishing before it runs out. If you would rather hand that off, IDS also offers product replenishment with a single point of contact.
How long does installation take?
After an initial consultation to scope your product list and placement, IDS handles delivery, setup, and training. Timelines vary depending on your solution, and your rep will provide a clear schedule.
How much does the IDS Compact IT Asset & Electronics Vending Machine cost?
Pricing depends on machine configuration, the number of machines, software requirements, installation, and what you plan to dispense. An IDS representative can help scope a solution around your locations, inventory, and workflow requirements.