Category: Inventory Management

PROMAT 2025: Shaping The Future of Supply Chain

Posted on by John Van Horn

promat 2025 IDS vlog

Did you know that 80% of supply chain leaders believe automation will be essential for their success by 2030? To stay ahead in a constantly evolving industrial landscape, it’s important to embrace the tools that will shape the future. ProMat 2025 invites businesses to reimagine their supply chains through valuable insights, brainstorming sessions, and meaningful connections. This event offers an opportunity to collaboratively explore what lies ahead.

In this blog, we cover:

  • An overview of PROMAT
  • VendSafety: An Overview 

PROMAT: Where Supply Chain Solutions Come Together 

PromMat 2025 will take place from March 17th to 20th at McCormick Place in Chicago. This event will bring together innovators, thought leaders, and visionaries from the manufacturing and supply chain industry. Participants can engage with and connect about leading and future trends, equipment, and technology solutions. 

VendSafety: Transform Your Supply Chain 

IDS’ VendSafety is thrilled to participate in ProMat 2025. We look forward to connecting with industry leaders and sharing how our innovative solutions and technology can improve your facility’s supply chain operations. VendSafety, powered by iQ Technology, provides a comprehensive tool for efficiently managing and tracking your inventory, including tools, personal protective equipment (PPE), and virtually any equipment essential for your operations.

VendSafety’s smart lockers and dispensers provide employees instant access to the tools and PPE supplies they need, significantly minimizing downtime and enhancing overall operational efficiency. With features such as real-time inventory management, user-friendly interfaces, and robust reporting capabilities, VendSafety ensures that your workforce is always equipped with the necessary resources to maintain productivity and safety in the workplace. 

Key Features of VendSafety

Features of Vendsafety

  • Controlled 24/7 Access: Offer round-the-clock access to essential tools and PPE, ensuring employees have what they need when needed. 
  • Enhanced Security: Controls supply access, reducing loss and unauthorized usage. 
  • Real-Time Tracking: Track inventory in real-time and monitor inventory levels and usage patterns, facilitating informed decision-making. 
  • Increased Productivity: Reduces time spent searching for supplies, enabling employees to focus on their tasks. 

Benefits of Implementing VendSafety

Vendsafety implementation benefits

  • Cost Reduction: By preventing overconsumption and shrinkage, facilities can experience significant savings and reduce supply costs by up to 25%
  • Compliance Assurance: Employees will always have consistent access to necessary safety equipment, supporting workplace safety standards. 
  • Data-Driven Insights: Get valuable data on supply usage, aiding in efficient resource allocation and future purchasing decisions. 

By integrating VendSafety into your operations, you can achieve a more organized, secure, and efficient approach to inventory management, ultimately contributing to a safer and more productive workplace. 

What’s your biggest challenge in managing tools and PPE? Visit IDS’ VendSafety at ProMat 2025 at booth # N8522 to discuss how our solutions can solve your challenges. 

Experience Innovation At Hall B, N8522

ProMat 2025 is not just about discussions; it’s about solutions that drive meaningful transformation in supply chain management. From advanced automation to sustainable logistics strategies, this event provides everything you need to stay ahead in a rapidly evolving industry.

As you embrace the future of the supply chain, don’t miss the opportunity to experience IDS’ VendSafety at booth N8522. Discover how to cut costs, enhance productivity, and effectively manage your tools, PPE, and more. Unable to attend ProMat 2025? Don’t worry; you can request a personalized demo here or call us at 1-855-627-4075. 

Revolutionize Your Industrial Inventory Management with VendSafety

Posted on by John Van Horn

industrial vending with vendsafety

Manufacturing and industrial facilities often lose thousands of dollars each year due to poor inventory management, misplaced tools, and ineffective supply tracking. If your facility struggles with inefficient inventory practices, you need a solution. VendSafety is an innovative and game-changing approach to inventory management that can improve your facility’s efficiency and productivity while cutting costs and more.

What is VendSafety? 

Unlike conventional inventory systems, VendSafety offers a holistic solution for monitoring, distributing, and managing access to tools, Personal Protective Equipment (PPE), and crucial workplace equipment.

Hardware:

VendSafety’s versatile hardware equipment features smart lockers and supply dispensers—often referred to as industrial vending machines that allow facilities to effectively manage their inventory supply rooms, enabling secure storage and providing employees with instant, controlled access to exactly what they need, precisely when they need it.

Cloud-Based Inventory Management:

VendSafety equipment is powered by iQ Technology, a cloud-based inventory management system that simplifies inventory management and provides real-time tracking, analytics, and reporting. 

Key Benefits of VendSafety

Improved Employee Productivity: 

Provide your employees instant access to the supplies they need, exactly when they need them. This reduces wasted time searching for the necessary tools and equipment and eliminates time-consuming manual checkout processes that slow down workplace operations. 

Advanced Inventory Tracking:

iQ Technology provides complete visibility and control over your inventory. With real-time tracking and reporting, you can easily see who took what item, its exact location, how it was used, and when it was returned. This approach helps minimize inventory hoarding, overuse, and shrinkage.

Cost Savings:

By harnessing data insights, you can make strategic and informed decisions that directly affect your bottom line. Utilizing this information allows you to streamline inventory turnover, spot inventory usage trends to avoid overstock situations, minimize stockouts, and reduce inventory carrying costs.

Check out the video below to learn more about how VendSafety’s solutions can help reduce costs, improve productivity, and efficiently manage your tools, PPE, and more:

 

Take the Next Step

Discover a new standard of operational excellence with VendSafety. Our supply dispensers, smart lockers, and cutting-edge software offer a smart way to manage tools, PPE, and equipment. Schedule a personalized live demonstration to see firsthand how VendSafety’s innovative solutions can help cut inventory costs and boost productivity through a data-driven approach to inventory management.

Is Your Inventory Management Stuck in the Past?

Posted on by John Van Horn

Is Your Inventory Management Stuck in the Past blog - IDS

Is your inventory management holding your business back? In today’s fast-paced market, outdated inventory systems aren’t just inconvenient—they’re costly. Hidden inefficiencies could be draining your resources and stunting your growth potential.

Modern inventory management is a powerful tool, not a dusty closet. It’s built on real-time tracking, predictive analytics, seamless integration, and automated reordering. With these pillars in place, your inventory data becomes a strategic asset—accurate, current, and accessible anytime, anywhere.

In this article, we’ll explore the signs of an outdated inventory system and offer a straightforward path to optimizing your operations. By recognizing these red flags, you can take control of your inventory management, improve efficiency, and reduce costs. Ready to unlock your inventory’s full potential? Let’s dive in.

Signs Your Inventory Management is Outdated

Frequent Stockouts 

Frequent stockouts obstruct not only sales opportunities and customer retention but also the efficiency of your business. The inability to accurately forecast demand or have proper stock control indicates an outdated inventory system. 

Excess Inventory

On the other hand, overstocking supplies is another sign of inefficient inventory management. Stocking too many products ties up valuable capital in unsold items and unnecessary supplies while increasing storage costs and eroding profit margins. The right inventory management software can help businesses achieve a delicate stock balance. 

Inaccurate Inventory Data

Inaccurate data arises due to manual entry errors, mislabeled products, or the inability to track asset and supply data across multiple locations. These signs surely prompt the need for a change in inventory capabilities. 

Manual Processes & Inefficiency

Heavy reliance on manual processes for inventory management is inefficient and prone to errors. Tasks such as manual counting, data entry, and order processing are time-consuming and increase the likelihood of mistakes. 

Limited Visibility and Control

Outdated inventory management often results in limited visibility over the entire supply chain, making it challenging to track and manage inventory effectively. With IDS solutions, you gain comprehensive insights into inventory levels, location, and movement, empowering you to make informed decisions. 

IDS Intelligent Inventory Management: The Solutions to Your Inventory Issues

iQ Technology enables organizations across various industries to reduce inventory costs and increase productivity. Powered by IDS hardware, it provides real-time analytics and allows administrators to set restrictions, track inventory usage, generate reports, and receive alerts. This real-time visibility empowers you to make prompt, informed decisions directly impacting your bottom line.

IDS’ hardware provides a streamlined, cost-effective, reliable, and efficient inventory process. Our solutions have proven to reduce supply costs by 25%.

Let’s provide you with an overview:

Supply Dispensers: Our Automated Supply Dispensers increase productivity and reduce employee downtime by providing a single storage point. This means that your team will have round-the-clock access to what they need. The Dispensers provide secure and controlled access to employees, making it convenient and efficient to access critical job supplies. 

Smart Lockers: We know that there can be no compromises to the security of your assets. Our Smart Lockers offer a space to securely store critical reusable assets, consumable products, and other inventory categories. With the ability to be configured on-site, our lockers facilitate secure access to supplies while ensuring complete control and transparency over your inventory. 

Powered by iQ Technology, your company’s assets and inventory can be easily managed with iQ Technology’s real-time analytics and reporting tools. With instant, round-the-clock access to your inventory’s status, location, and movement, you can buy lockers online with iQ Technology and ensure precise monitoring and control of every item.

Virtual Tracker: Intelligent Dispensing Solution’s Virtual Tracker is the smartest you could find in tracking capabilities. The web-based remote technology utilizes virtual inventory control, tracking, and reporting to enhance the monitoring of jobs and prospects, all without requiring a physical machine. Essentially, it retrieves inventory from a location based on user credentials and the check-in and check-out process for assets. Users can also easily inquire about an asset’s location, usage, or condition. Virtual Tracker can be accessed via a phone, tablet, or computer, keeping you informed about your entire inventory performance without the hassle of bulky equipment.

The Future is Bright for Inventory Technology 

Efficiency is critical to successful inventory management, and leveraging advanced software and technology is essential. IDS solutions are tailored to address the shortcomings of outdated inventory practices, enabling you to anticipate demand better, optimize stock levels, ensure smooth operations, boost productivity, cut costs, and ultimately enhance your organization’s performance.

Are you ready to modernize your inventory management? Schedule a live, personalized demo to discover how IDS can enhance your inventory processes and boost your overall performance.

REQUEST A DEMO

Enhancing Patient Care with Innovative Medication Dispensing Solutions by Intelligent Dispensing Solutions (IDS)

Posted on by SaravanaKumar@wittern.com

As the healthcare industry evolves rapidly, innovation has become necessary to keep up with the increasing demands. Technology has emerged as a crucial component of this transformation, especially for healthcare providers who strive to provide optimal patient care. A robust and adaptable healthcare infrastructure is essential for streamlining medical professionals’ workflows and ensuring that patients receive top-tier care.

 

The groundbreaking medicine  dispensing machine solutions provided by Intelligent Dispensing Solutions is revolutionizing healthcare innovation. IDS uses cutting-edge technology to provide accurate and personalized medication dispensing, making it a game-changer in the industry. This innovative approach improves the efficiency of medical professionals and reduces the risk of errors, waste, and loss of vital medical products and medications used in patient treatments. As a result, patient safety is enhanced, and medical facilities and EMS benefit from better inventory management. In this article, we’ll explore the profound impact of IDS’s avant-garde solutions on the quality and delivery of patient care.

 

A Leap Toward Life-Saving Measures 

Managing narcotics and other critical medical supplies is more than just a matter of compliance; it’s a matter of saving lives. Medical institutions, from clinics to hospitals to assisted living facilities, rely heavily on these supplies, often in time-sensitive scenarios. That’s where UCapIt comes in. It’s an IDS product that uses a cloud-based operating system to provide real-time inventory updates and detailed reporting. This allows for a clear understanding of what supplies are being used, how they’re being used, where they’re being used, and why they’re being used. With this seamless accessibility, first responders and healthcare providers can access vital supplies instantly, ensuring patients receive the precise dispensing they need based on their needs.

 

UCapIt eliminates overstocking and supply shortages, reducing costs and enabling medical professionals to deliver heightened patient care. In addition, the technology aids in flagging equipment due for maintenance or replacement. Its cloud-based architecture simplifies supply consumption management across multiple locations through a single access point.

 

Compliance Meets Security 

UCapIt’s iQ technology ensures the safe storage of medical supplies and equipment in their smart lockers. These versatile vending machines and storage lockers give supervisors complete control over their supply rooms. This fortified system secures storage and keeps track of and distributes a wide range of emergency medical supplies.

 

Access control is an essential aspect of managing healthcare facilities. Managers are responsible for monitoring and logging all withdrawals, ensuring they align with established training and tech clearance levels. Security is greatly improved with a range of access methods, including biometrics, prox cards, barcodes, and PINs. Furthermore, this system fully complies with FDA and DEA regulations, making it an indispensable tool for healthcare professionals and emergency response teams. By streamlining compliance-related tasks, UCapIt enables these teams to focus on what matters most – saving lives.

 

Elevating Inventory Management for Enhanced Efficiency  

To efficiently manage inventory, professionals require valuable insights, foresight, and an intricate system that forms the foundation for informed decision-making. UCapIt, a state-of-the-art system, provides EMS, pharmaceutical, and medical experts with real-time usage data and inventory tracking capabilities. These insights empower organizations to reduce costs, minimize wastage, and mitigate liabilities.

 

Interested in experiencing these advancements first-hand? Request a customized demonstration with Intelligent Dispensing Solutions today. Discover how IDS’s solutions can revolutionize inventory management, enhance patient care, and drive significant cost savings. In the healthcare industry, every innovation positively impacts people’s lives and raises the bar for care standards.

Revolutionizing Distribution with Intelligent Dispensing Solutions: Boosting Efficiency, Security, and Saving

Posted on by SaravanaKumar@wittern.com

When it comes to modern distribution, expertise is gained through both experience and innovation. Let us introduce Intelligent Dispensing Solutions (IDS), the leading manufacturer of integrated smart vending machines and supply lockers worldwide. Our journey through the smart vending machine landscape has been marked by pioneering innovation, consistently evolving to provide unmatched value. IDS stands out from the competition not only because of our cutting-edge products but also because of the comprehensive support we offer. From flexible leasing programs to 24/7 technical assistance, on-site repairs, and tailored branding, our unparalleled service has continuously proved its worth to our customers. Let’s explore why Intelligent Dispensing Solutions is a game-changer that distributors should seriously consider.

Elevating Efficiency, Accuracy, and Security 

When it comes to managing inventory, time is of the essence. The high demands of this task make it impractical to spend countless hours accessing necessary equipment. Additionally, navigating faulty tools can be highly frustrating for employees. Waiting for a replacement tool without visibility into its availability or status only adds to this frustration.

This is where IDS solutions make all the difference. IDS self-service lockers empower employees to access necessary tools swiftly, enabling organizations to kick-start shifts promptly, ensure swift repairs, and efficiently monitor usage. The result? Amplified productivity.

IDS contactless solutions redefine your distribution center’s potential. Employee safety is paramount, and IDS addresses this by promptly replacing faulty tools and implementing reverse vending. This approach ensures scheduled tool maintenance and proactive repairs. Our iQ Technology platform seamlessly tracks tool ownership, usage hours, misuse patterns, and real-time tool conditions. This empowers responsible tool usage through insightful status and availability data while curbing unnecessary shrinkage that can reduce profits.

 With IDS, you can:

  • Reduce 35% of your average inventory spend.
  • Ensure 24×7 supply availability with user transaction accountability.
  • Attain complete inventory visibility to reduce stock-outs and obsolete inventory.

PPE, MRO Tool Dispensing Excellence 

Efficient access to Personal Protective Equipment (PPE) is a crucial element of inventory control. At the core of IDS is iQ Technology, a cloud-based intuitive software interface that reduces costs by preventing loss and hoarding. It equips managers with real-time analytics for data-driven decision-making. Our adaptable hardware enables distributors to manage the inventory supply room, overseeing PPE and MRO supplies through tracking, storage, and dispensing. This ensures effective inventory management, accountability, and controlled access for PPE and MRO supplies at every life cycle stage.

Our VendSafety suite is a comprehensive solution that includes supply lockers, dispensers, and virtual tracking systems. The VendSafety Supply Lockers enable the easy retrieval and return of PPE tools and equipment. These lockers can be connected with isolated supply lockers or dispensers, making it possible to optimize storage. Each locker bay is individually programmable and features electrical charging options, ensuring your equipment is always ready when needed. VendSafety Supply Dispensers are designed to efficiently distribute MRO and PPE supplies, safety gear, and tools to authorized personnel. They establish a central access point, ensuring organized and secure stock. In addition, Virtual Tracker provides asset tracking through Android, iOS, or IDS mobile computer devices, allowing you to keep track of your equipment and supplies in real time.

Exploring Our Savings Calculator 

Managing assets can be challenging, with concerns ranging from access and security to maintenance and inventory tracking. At IDS, we strive to alleviate these worries with our comprehensive inventory management capabilities. We offer immediate supply access, swift repairs, and streamlined asset usage tracking, leading to improved maintenance and heightened productivity. 

With our assistance, you can expect substantial cost reductions that will significantly impact your bottom line. And we’re not just saying it – let’s do the math together.

Experience the IDS difference—where innovation meets impact.

Inventory Management vs. Warehouse Management

Posted on by John Van Horn

Inventory Management vs. Warehouse Management - Idsveding.com

The terms ‘inventory management’ and ‘warehouse management’ are mistakenly used interchangeably since they both deal with products and operations within organizations in the distribution and manufacturing industry. Despite their similarities, many factors differentiate them. 

 Business owners and warehouse managers should understand the differences between the two terms because the management system utilized to track inventory depends on several factors that can impact your company’s efficiency and profitability. In this article, you will learn the similarities and differences between warehouse and inventory management. This article also compares warehouse and inventory management and explains how they function together. 

What is Warehouse Management? 

Warehouse management is the process of controlling and maintaining the operations in a warehouse. The process includes receiving the inventory from the seller, moving the goods inside the warehouse, and allocating storage space for the products in the warehouse. It involves all the activities that take place inside a warehouse.  

Warehouse management includes the following: 

  • Managing equipment and inventory effectively
  • Educating and training employees at the warehouse
  • Demand forecasting
  • Scaling warehouse operations from a business growth perspective
  • Maintaining relationships with courier companies to deliver items to customers on time
  • Obtaining licenses and certifications from concerned authorities
  • Keeping track of everyday outbound and inbound shipments and other activities

Businesses opt for a WMS or Warehouse Management System in their warehouse to make their warehouse operations easier. A WMS helps maintain the inventory levels and avoids stock out situations to allow you to get the best ROI (Return on Investment). It also enables you to forecast demand accurately by giving you information on which products are selling the most and which are not moving from the shelves.

What is Inventory Management? 

An inventory management system is how a company keeps track of its stocked inventory. It helps channel the inventory accordingly and deliver to the customers without delay. The process also monitors the dimensions, weight, and amounts of the inventory in stock.  

Having a good inventory management system helps eCommerce businesses prevent time lags in processing orders to the final delivery, as it will accurately track the goods in the storage. In today’s competitive world, you must always have your inventory levels data on hand because only then will you be able to provide your customers with a spectacular shopping experience. The process effectively performs your business’s inventory checks without losing potential sales. 

What Do Warehouse Management and Inventory Management Have in Common? 

Inventory management and warehouse management are similar activities, as both aids in moving inventory from the supplier to the consumer efficiently. Each involves shipping, storing, and reordering stock. They have the following features in common: 

Offer visibility into all stock for one warehouse or the whole company. 

Use barcode tools, software, and radio frequency identification (RFID) to enhance accuracy and efficiency. 

IDS is here to assist you in optimizing your supply chain with manufacturing inventory control, productivity and tracking.

Differences between Warehouse Management and Inventory Management 

Inventory Management System Warehouse Management System
Tracks inventory across all locations Tracks locations and stock movement within a warehouse
Focuses on maintaining inventory levels to fulfill orders Focuses on packing, picking, and shipping stock
Provides information about all inventory Generates reports on the status of stocks

 

Other Differences

Complexity 

Inventory Management system is a simpler process than a warehouse management system. Inventory management provides you with a record of the total inventory in a particular storage location. Warehouse management is the process that businesses perform to manage storage systems inside a warehouse. For example, if a warehouse has multiple storage bins for the same product, warehouse management helps you manage your items. In contrast, inventory management can only inform you about how many items you have. 

Integration 

Typically, inventory management is the first activity in a holistic warehouse management strategy. Warehouse management strategy includes several processes, including, but not limited to, order fulfillment, such as sales, distribution, product supply, and so on. In other words, warehouse management is more essential to everyday operations in the order fulfillment process when compared to inventory management. 

 Control  

Inventory management will only provide information about the quantity of a specific item in your stocked goods. Managing that inventory in a warehouse is done with warehouse management, which enables you to dedicate particular locations for the inventory. Warehouse management gives an organization more control over its operations since it gives them more information than inventory management to complete other tasks in the order fulfillment process. 

 Solutions 

WMS allows businesses to analyze and change storage and inventory when needed, while inventory management does not provide this option. Communication devices used in Warehouse Management make it possible to make these changes and gain a better understanding of the inventory and product locations, which results in a more streamlined and efficient operation.

 Final Say 

Now that you have noted the differences between inventory management and warehouse management, take the next step in deciding which process is best for your business. While both methods increase efficiency and reduce manual efforts, they do so in their own unique ways. Let us know your requirements, and we will guide you in making the best choice for your business.

VendSafety – 24×7 Access to Critical Supplies

Posted on by John Van Horn

VendSafety - 24x7 Access to Critical Supplies - IDSvending

Improve Productivity with our VendSafety Application

In today’s fast and changing work environment, optimal productivity is essential. Organizations that want optimal productivity must have easy access to all supplies. With VendSafety, employees will have 24/7 vending supply access without compromising productivity or security. It eliminates inefficiency in operations by placing your supplies in a supply locker or supply dispenser. 

Using this tool dispensing system, you do not have to spend valuable time counting your supplies or searching for your supply closet’s key. Instead, you can use the supply lockers and dispensers with an integrated tracking system for vending machines to ensure your employees always have the necessary products.

IQ TECHNOLOGY FOR MANUFACTURING

Manufacturing facilities face the challenge of providing easy and safe access to personal protection equipment (PPE) and tools for lowering costs and enabling employees to work efficiently. IDS’ iQ Technology, a cloud-based system and intuitive software platform, increases employee productivity and helps managers reduce expenses. IDS’ iQ Technology helps reduce costs by eliminating shrinkage and hoarding and assists managers in making data-driven executive-level decisions through real-time analytics.

IQ TECHNOLOGY – TOOL AND PPE TRACKING SYSTEMS

Any manufacturing environment with assets and employees would benefit significantly from VendSafety and iQ Technology. It could include warehouses, manufacturing facilities, factories, and the list goes on. Manufacturers must comply with various rules, regulations, and best practices to ensure employee productivity and safety. To achieve this task, they work with multiple departments. IDS’ tool and PPE tracking systems assist stakeholders with the following:

  • Insight into whether the desired organizational goals are being fulfilled or missed
  • Real-time and future information about resources and their utilization
  • The platform to gain an understanding of how to optimize resources or course-correct

For example, several consumables are needed on the floor, from safety goggles and simple gloves to sophisticated machinery or tools. These require real-time tracking and controlled supply access for effective utilization, safety, and security.

Benefits of VendSafety and iQ Technology

VendSafety and iQ Technology benefits:

  • Productivity of manufacturing operations
  • Easier compliance for HR
  • Management understanding the value of their investment
  • Supply chain and admin teams get more usable mileage from their budgets
  • Manufacturing floors in gaining visibility into resource availability

VendSafety Hardware- Hardware that effectively prevents the loss of assets

With its versatile hardware, VendSafety allows manufacturers to take complete control of their inventory supply room and securely track, store, and dispense various Personal Protective Equipment (PPE) products. VendSafety hardware helps manufacturers manage inventory, accountability, and access control over the PPE and MRO supply lifecycle. VendSafety hardware includes supply lockers, supply dispensers, and virtual trackers.

Supply Lockers

PPE tools and supplies can be retrieved or returned using VendSafety supply lockers. You can attach our safety locker to a standalone supply locker or supply dispenser for additional capacity. All locker bays can be individually programmed, adding electricity to charge devices, including drills and tablets. 

Depending on your requirements, our supply lockers are easily adjustable from three to eighteen compartments. They are perfect for larger equipment, such as boots and hard hats. IDS’ access-controlled supply lockers allow you to store essential consumable products, reusable assets, and other inventory in a safe and secure location, ensuring your team has access to the resources it needs 24/7. Our smart supply lockers provide transparency and total control of your inventory.

Supply Dispensers

VendSafety supply dispensers enable manufacturing facilities to dispense MRO and PPE supplies, safety products, and tools to authorized staff. They provide a single point of access for your team and keep your inventory organized, safe, and secure.

With VendSafety supply dispensers, you can increase productivity and reduce employee downtime by expanding your single point of storage to your point of use. Supply vending machines are essential for facility supply management, retail, healthcare, IT, and more. 

IDS’ automated retail machines offer secure machine-based management of consumable and returnable tools, supplies, and other assets. Our automated supply dispensers ensure your team has what they need, when and where they need it, 24/7.

Virtual Tracker

Using the virtual tracker, you can track your assets on almost any device, including Android, iOS, or IDS mobile computer devices. Use the virtual tracker to maintain stock counts accurately, avoid time-consuming manual entry of products and location bins, select orders, reduce errors, and receive inventory.

Our virtual tracker hardware is versatile in any environment. Virtual tracker scanners are your solution for all your inventory tracking needs. Having a single system across your organization makes it easy to maintain all information.

Virtual tracker has vast capabilities such as:

  • Setting up role-based restrictions
  • Managing a large number of employees and users
  • Unlimited asset management
  • Vehicle checklists and management
  • Product expiration actions and alerts
  • Complete backroom management
  • Transaction logs and alerts

Our virtual tracker packages include 100% compatible hardware, including scanners, iQ Technology, and its cloud-based software, training, support, and implementation services. At Intelligent Dispensing Solutions, we take the time to understand your inventory requirements and create a customized solution that suits your needs. Contact us today!

Easy Inventory Management with UCapIt

Posted on by John Van Horn

Today, EMS providers and other healthcare organizations face the challenges of providing high-quality patient care with reduced operating costs and increased patient volume and regulatory requirements. UCapIt, from IDS, provides a simple yet powerful solution to the problem of how to efficiently and effectively control your EMS, hospital, and other healthcare facility inventory.

You need to be extremely careful managing your EMS inventory. With UCapIt, you can take better control of your inventory. If you are a medical service provider, UCapIt ensures your medical and narcotics equipment are stored securely. 

We offer several ways to identify your crew members to give them access through dual validation to equipment and supplies, such as inputting a unique code on a barcode, proximity, biometrics, magnetic strip, and much more.

Inventory Management Made Simple with UCapIt

Key Highlights

  • Reduces inventory carrying costs
  • Decreases ‘shrink’ and hoarding
  • Eliminates waste because of expired pharmaceuticals and products
  • Offers complete real-time reporting of how, why, where, and what
  • Offers access to inventory while maintaining security and control
  • Meets the DEA and FDA guidelines for pharmaceutical management
  • Streamlines operations and reduces administration costs

Inventory Management Features of UCapIt

The iQ Technology

The brain of the UCapIt system is iQ Technology. Through this technology, UCapIt increases employees’ productivity and provides management with real-time analytics to make data-driven decisions. This system is a cloud-based operating system provides round-the-clock real-time inventory and reporting of what, how, where, and why inventory is removed. 

In addition, iQ Technology alerts managers whenever their products are at crucial points, I.e., whenever they should be reordered. Moreover, all withdrawals are time-stamped, catalogued, and regulated by training/tech clearance level.

The iQ Technology for the Medical Industry and Emergency Services

Our Medical package includes all the features that healthcare and medical organizations need for enterprise-wide asset and inventory management, including:

  • Locker Dispensing & Reporting
  • Product Expiration
  • Supply Room
  • Vehicle Management
  • Lot-Tracking

Locker Dispensing and Reporting

IDS’ Supply Lockers allow easy and efficient inventory management of larger items than Supply Dispensers can. You can adjust the number of compartments and the size of each compartment to suit your product mix. Supply Lockers can be used as standalone or satellite machines connected to a Host Supply Locker or Supply Dispenser.

With IDS’s proprietary software management system, iQ Technology, you can manage access to products and utilize user credentials during check-out. Supply Lockers provide check-in/check-out, asset management, self-service automated order will-call/pick-up, single and multiple items dispense, and loan period processes.

Irrespective of how you utilize our Supply Lockers, the iQ Technology reporting can be accessed with a single login rather than multiple logins. This feature is helpful for will-call applications, along with regular supply dispensing.

Product Expiration

Our product expiration enables customers to view product expiration without manually sifting through products. This feature allows customers to find out all they need about products, including when they expire. It saves money and time and eliminates product waste in a machine.

Supply Room

The Supply Room feature allows you to save money and time by managing your inventory anywhere and anytime. You won’t have to spend hours in your supply room taking inventory of your products anymore. Instead, you can access your full supply room with the click of a button.

The Supply Room feature benefits you in risk reduction and audits. Also, with this feature, you can quickly see which products are about to expire so you can use them before their expiration date.

 Vehicle Management

Manage all your dispensing equipment in a single location with our Vehicle Management system. This feature helps you save time by giving you the facility to manage your equipment from one spot instead of you having to walk around to every machine to check if it is in good health.

Lot Tracking

With Lot-Tracking, you will be able to easily track lot numbers on any product in your system. This is a comprehensive feature that helps you track supplies from the moment you receive them in the supply room, till they’re dispensed from the machine.

Lot-Tracking offers you the ability to keep track of where your product is and who can access the product. Besides, the feature reduces risk and helps organizations maintain full compliance. 

Final Words – Other Features

Custom Checklists, Biometric Management, and API / Pre-Authorization are some other capabilities of iQ Technology. The Custom Checklist feature allows you to create a digital checklist to make sure all your machines and supplies are in place according to your standards. Biometrics is a way your employees can access the products they need with their fingerprint, and it enables the machine to track the number of products accessed when they were accessed, and who accessed which products. iQ Technology also allows organizations to connect directly to your existing employee management system. For more information, contact us by clicking here.

UCapIt: The Only Machine Made for EMS

Posted on by John Van Horn

“When we waste dollars through inefficient practices, we are not being good stewards to our patients, our taxpayers, or to our EMS mission,” Jonathan D. Washko, MBA, FACPE, NRP, AEMD.

The problems with today’s emergency medical supply management are multifold: Paramedics and EMTs are running short of critical and non-critical (but important) supplies. The scramble to locate stocks kills precious time, leading to frustration and dissatisfaction. Agencies that overstock supplies to prevent stock shortages find themselves looking for items within overstuffed cabinets and bags. Overstock can also lead to product expiration, creating a problem of another kind. 

Successful inventory management requires insight, foresight, and a sophisticated system – a foundation that can help build a practical and unique framework for smart inventory management and decisions. Such a system can help organizations reduce costs, reduce wastage, and cut down on liabilities. 

Introducing UCaplt

UCapIt is a system designed to help EMS, pharmaceutical, and other medical professionals save time and money and enjoy the benefits of real-time usage data and inventory tracking. 

UCapIt vending machines and supply lockers provide administrators with access control, inventory management, and accountability over the entire medical supply lifecycle. The versatile hardware offering of UCapit vending machines and supply lockers enables them to have control over their supply room. Using this, they could store, track, and dispense a range of emergency medical supply products in a secure manner.

Simplified, Cutting-edge Inventory Management

The healthcare fraternity faces many challenges in the current ecosystem. They are increasingly required to provide quality patient care at reduced operational costs amidst increased regulations and patient volumes. UCaplt is the solution you might be looking for, as it provides a simple yet effective solution to the inventory problems faced by hospitals, EMS, and other healthcare facilities.

“The UCapIt system gives us a hard data inventory report we can rely on.”
– Dan Lottes, Firefighter, D.C. Fire and EMS

UCaplt meets and exceeds the standard of inventory control. It helps you take back control of your medical supplies, ensure safe and secure storage of narcotics and medical equipment, and offers various ways to authorize crew members to access inventory – by entering a unique code on a pin pad, proximity sensor, barcode reader, magnetic strip, or biometrics scanner. 

Our supply vending machines and lockers help check multiple forms of ID. With UCaplt’s own iQ Technology software, you can catalog all withdrawals from the stock, time stamp them, and regulate them as per tech clearance or training level. 

Types of UCapIt Hardware 

UCaplt hardware includes: 

Supply Dispensers

Refrigerated and non-refrigerated Supply Dispensers facilitate the secure dispatch of medical supplies, narcotics for medicinal intervention, and pharmaceuticals to authorized personnel. They provide a single point of access to the entire team – ensuring the safe and secure maintenance of inventory.

Supply Lockers

Supply Lockers also serve the purpose of facilitating access to medical equipment and supplies. It also facilitates the return of these products. Each bay in a Supply Locker can be adjusted to fit taller supplies if necessary.

Virtual Tracker

The Virtual Tracker is designed to make inventory management for many items that don’t fit in a Supply Dispenser or Supply Locker  as simple as it can be. With this, you can maintain stock accounts accurately, locate bins, pick orders, and receive inventories.

UCapIt Powered by iQ Technology 

iQ Technology is UCapIt’s proprietary inventory management software, as it allows users to know the status of their emergency medical dispensing inventory, helps reduce cost by cutting down on shrink and hoarding, and eliminates waste that occurs through expired products. iQ Technology tackles the drawbacks of modern inventory management, such as stock shortages, identification of stocks, and security, with a cloud-based backend that is easy to use, track, and manage. And wouldn’t managing inventories be much easier with real-time analytics that can help make data-driven executive-level decisions? 

IDS has a storied history in the dispensing industry. We have served customers for over 90 years in the automatic merchandising business. Contact IDS today to learn how we can help your organization save time and money with our secure dispensing hardware and software by calling 1-866-409-3024.