Why Are Smart Lockers An Important Asset For Every Office?

Why Are Smart Lockers An Important Asset For Every Office? - IDSvending.com

In a busy workplace, it becomes challenging to ensure your staff has all the supplies they require when they need them the most. Even under the most extraordinary circumstances, troubleshooting issues, planning deliveries, and making sure everything reaches the right person may be slow and time-consuming. This is why successful offices use Smart Lockers to increase efficiency and save time and money. 

Smart Locker solutions can help you optimize your office inventory management and distribution system. With safe storage available when needed, individuals may work according to their schedules. The system is efficient, maximizes resource usage, and proactively addresses requirements. 

 This article will show how a smart locker solution improves efficiency and can benefit your workplace. 

 Smart Locker Operations

Smart Lockers can provide your business with locker storage and the benefits of tracking software that streamlines workflows and includes real-time data. Businesses also utilize Smart Lockers to automate asset distribution, IT maintenance, and other business and employee-focused services. Partnering with a trusted dispensing company like IDS for Smart Lockers will help provide your organization with secure inventory control. 

Smart Locker hardware includes various storage spaces and lockable doors, just like traditional office lockers. The door locks are equipped with state-of-the-art security features that require authentication to access, making Smart Lockers more versatile and safe. Users can access the locker compartments with ID, pin code and prox card. Administrators can set up restrictions so certain departments only have access to what they might need.

Enterprise security and automation are enhanced by Smart Lockers that are simple to integrate with corporate software and processes. This is because administrators can monitor every package delivered to a locker from when it is dropped off until the receiver picks it up.  

Let’s look at the most significant benefits of Smart Lockers.  

  1. Smart Lockers may be customized for any business

Smart Lockers’ adaptability allows them to be employed in various settings and with emerging technological capacities. Government organizations can better serve their communities by providing smart locker pickups to citizens seeking documents and information. Hospitals have successfully used Smart Locker systems to manage and distribute important medical resources. With iQ Technology software from IDS organizations can track the delivery and retrieval of an item effortlessly. Smart Lockers foster innovation and endless possibilities for efficient inventory tracking and management.  

  1. Enhanced Safety and Security

Smart Lockers promote health and safety in the workplace by providing staff and visitors with a contactless pickup option. It also lowers the staffing requirements for managing multiple asset distribution centers. Security-conscious organizations utilize Smart Lockers to manage access, increase accountability and safeguard assets and corporate valuables. Access controls like PINs and barcodes make products safe and trackable from when an asset or supply is scanned into the system database until the right user retrieves it. These features work together with comprehensive, highly efficient supply-tracking software. iQ Technology provides organizations with real-time transaction reports and inventory data. It also lets administrators know which users access what supplies, when, and how they have. 

  1. A safe delivery alternative.

Dealing with the stress and cost associated with missing, misplaced, or even stolen products makes the workplace unpleasant. Lost or misplaced supplies are the most critical problem for asset management. 

Smart Lockers help enterprises by offering a systematic process for monitoring each item they receive, which helps to prevent the possibility of unattended supplies being lost or pilfered. When a supply is placed in a designated locker, the item is tracked and the user is accountable for it. 

  1. Brilliant asset management is guaranteed with IDS Smart Lockers!

The advantages of Smart Lockers in the workplace are growing in appeal and are quickly replacing traditional asset management methods. As mentioned above, a Smart Locker system enables businesses to track and distribute business assets in various environments.  

Organizations of different kinds are using smart locker solutions to better track and manage their office inventory and most important assets. Dispensing IT devices to employees and keeping track of these assets has become a cakewalk with Smart Lockers. 

  1. Happier staff, uninterrupted productivity.

If your company isn’t providing accessible, on-demand experiences that your employees need, they could decide to work for someone else. 

Smart Locker solutions nurture happy employees by demonstrating that you appreciate their time. There is no more waiting in line at the service desk or mail center. Instead, users receive a notification that their item or asset is available for pickup from a smart locker, and they pick it up whenever it’s convenient for them. 

  1. Intelligent Smart Lockers are cost-efficient

Your staff will love the improved productivity, easy contactless experience, and everyone involved can rest assured that the process is secure from start to finish. Eliminating missing valuables and the streamlined service improvements offered by Smart Lockers will save your office more time and money.  

A smart locker is a critical element of a smart office. 

Smart Lockers have the potential to alter modern supply management, making the delivery and pickup of essential items and supplies more efficient and effortless. IDS is a pioneer in Smart Locker solutions. Please speak with our experts today to learn why investing in Smart Lockers is a brilliant concept for a smart workplace. Contact us at 1-855-942-0998. 



Ref links: https://smiota.com/resources/a-2022-overview-of-smart-locker-solutions/

How Smart Lockers Enhance Inventory Management

Today’s inventory management, while complex and demanding, is a crucial part of every organization’s functionality. Therefore, it’s necessary to invest resources in the latest solutions that will increase efficiency within your organization.

Smart Locker storage is soon changing the way we track and manage inventory. This wonderful technology enables the distribution of inventory at the point of need. Smart Lockers simplify inventory distribution by reducing costs and taking away many processes that require hours of management. 

How Smart Lockers can be the difference?

On a basic level, smart lockers are modular storage devices that organizations can use to protect their most valued assets. But these are devices with a cutting-edge proposition, a highly secure digital platform that can simplify asset management in various ways. iQ Technology from Intelligent Dispensing Solutions, can systematically maintain a real-time digital record of transactions, which helps keep track of assets. The accountability of each of these assets will be clearly specified. It can meet the various requirements of organizations without any need for the employees to search for supplies, as they have what they’ll need with a click of a button. 

Smart lockers feature live analytics and multi-featured dashboards. iQ Technology software allows you to track all your items in one location.

 We at IDS design Smart Lockers that can fully address your team’s needs, facilitating the storage of critical reusable assets, consumable products, and other inventory. 

Automate your processes

Maintaining and tracking asset details through spreadsheets and scheduled audits is laborious, error-prone and time-consuming. Any lapses in the process could lead to a significant loss of time and money. These efforts can now be easily managed with easy-to-access Smart Lockers that can automate tasks and generate usage reports. The analytics and usage reports provided by iQ Technology make inventory management more simple and accurate.

Users will have access to analytics and data reporting that can help identify critical issues that require immediate attention. Real-time updates and notifications help management provide accountability and understand the details of each asset transaction. This accountability also provides reminders to help employees be aware of any assets that must be picked up or restored.

Assigning and identifying accountability 

It only takes a moment for an asset to be misplaced, stolen, or destroyed. With Smart Lockers, you can restrict the usage of assets to a select few employees. Credentialed employees can access the locker compartments through RFID badges, barcodes, mag stripes, and even an ID barcode card. The detailed layout offered by Smart Lockers enables management to have a thorough understanding of asset usage, including the people assigned with the responsibility for the asset, where and when they have used it. Assigning an asset, which takes hours in a typical manual setting, can be done with the click of a button. Moreover, the web of security provided by usage logs meets the standards of internal security and policies based on industry-based regulations. 

IDS Adjustable Lockers can be used for secure asset management in the form of single-dispense, multi-dispense, will-call, check-in/check-out and storage for high-dollar items or user-specific items that contain sensitive data such as laptops, tablets and smartphones. 

Intelligent Dispensing Solutions is a pioneer in developing innovative dispensing solutions for inventory management and have proved our expertise as a leader in inventory control dispensing for over 20 years. As one of the world’s largest manufacturers of integrated Supply Dispensers and Supply Lockers, we offer solutions that match the unique needs of our client base around the world. We’d love show you how it works.

Utilizing lockers and dispensing equipment to access office supplies is more than just an asset management initiative.

The benefits of utilizing lockers and dispensing equipment - idsvending.com

Resource availability and its impact on the modern office environment

Timely availability of necessary office supplies is essential for a business to maximize productivity. Sometimes missing a $40 computer mouse can ruin everything when deadlines are tight. Not having the necessary IT and office supplies can also lead to unplanned downtime, a.k.a. waiting. The Ponemon Institute’s annual report concludes that the average cost of downtime could be anywhere between $137 a minute for small businesses to $17,244 a minute for large corporations. [1]

The cost of lost productivity is just one of the impacts of unavailable office resources. Approximately one out of every eight employees who participated in a Paychex survey claimed to be very dissatisfied when they felt they had too much downtime. [2] Safety-related supplies and materials can impact the well-being and morale of the workforce, too.

Addressing these and other potential challenges due to inadequate supply of resources can be easily overcome using controlled dispensing solutions. This article discusses the benefits of smart inventory management technology like Supply Lockers and Supply Dispensers for the modern office environment.

Controlled dispensing as a solution to resource availability challenges

Controlled dispensing solutions can provide access to necessary resources by validating the user based on prox cards, barcodes, keypad and mag stripes. This ensures timely access to supplies for employees instead of waiting at a help desk or for IT to respond to their request. This also allows the business to track the consumption of supplies by employee, department, branch, or any other level of designated personnel.

A comprehensive smart inventory management solution has two essential components – hardware and software. The hardware consists of Supply Lockers and Supply Dispensers that hold the supplies. The software layer is the backend brain behind the hardware. In our case, iQ Technology software sets access workflows, product restrictions, as well as alerts and reporting. There are several applications for controlled dispensing in an office environment. Some of them are listed below:

  • Service Desks

IT support professionals are busy fending off external attacks, evaluating device performance, asset monitoring, network connectivity and other essential tasks for business continuity. Providing IT supplies to employees who need them is important, yet does not require the skills of a trained IT expert. Controlled dispensing can help eliminate service desks and free up valuable IT bandwidth.

  • Procurement Systems

Efficient businesses are always in the pursuit of maintaining the right level of inventory. Purchase departments are tasked with ensuring the availability of necessary materials while keeping the cost of inventory as minimal as possible. Inventory management modules of controlled dispensing solutions help maintain an optimum amount of supplies in stock. The solution can provide real-time information about reorder levels that help maintain the best amount of inventory.

Benefits of Controlled Dispensing

Controlled dispensing solutions deliver direct benefits to IT support desks, procurement departments and employees. Factors like business continuity, operational efficiency, and real-time insights create value for large organizations. This translates to business benefits like:

  • Profitability

Businesses can enjoy cost savings and operational efficiency by using controlled dispensing technology. Lockers enabled with inventory management software can track and optimize the usage of assets. Shrinkage due to hoarding, loss, and expiration can be avoided by implementing controlled dispensing technology.

  • Accountability

iQ Technology software makes sure only designated individuals can access certain supplies. Administrators can track who is taking what items, when and how many. The system establishes a transparent chain of custody for valuable assets and drives accountability at all levels.

  • Reliability

Supply Lockers and Supply Dispensers can improve resource availability. This creates a reliable process and eliminates resource-related uncertainties. Automated alerts about PAR levels can preempt purchases to avoid unplanned downtime.

  • Efficiency

Controlled dispensing minimizes downtime and keeps employees on task. It also reduces human effort, freeing up bandwidth for more important activities. By minimizing downtime, the inventory management component of the dispensing solutions improves the efficiency of capital utilization. The availability of real-time information about resources allows for better workload planning. 

  • Safety

Controlled dispensing results in fewer touchpoints, decreasing the likelihood of transmitting viruses and bacteria. This will translate to a safer workplace in the age of fast-spreading contagions. 

  • User Experience

Employees can now avoid the need to line up to collect essential supplies. Frustration that arises due to the unavailability of the necessary tools and supplies for day-to-day operations can be avoided with dispensing equipment. Employees can plan better with the help of real-time visibility and inventory alerts, to keep on hand the tools and resources that are essential for executing their responsibilities.


Controlled dispensing solutions can deliver value across the entire organization. Different stakeholders like production employees, IT support teams, procurement divisions, administrations and maintenance departments participate in the flow of inventory and the value creation process. Dispensing technology delivers value to all these stakeholders by ensuring the availability of resources and acting as a single source for all inventory-related information.

Implementing the proper hardware and software is the key to realizing these benefits. IDS has helped large Fortune 100 businesses and small enterprises harness the power of controlled dispensing technology to achieve business benefits.

Talk to our experts at 1-855-459-4536 to learn how we can get you started on empowering your office with the best controlled dispensing and inventory management solutions.